This document is a support guide for those who develop training materials and deliver training events using EOSC-hub efforts. In order for WP11 to efficiently manage training delivery and improve the quality of these events, some guidelines will be provided. This document also intends to collect best practices from our experienced trainers -- this will help to share experiences within EOSC-hub and beyond. This document is a group work and will keep alive for updating.

Guide for trainers

Planning for training

According to EOSC-hub DoA, WP11 should provide training plan by M3, M12, and M24

Period	Training plan contents	By When
1PY training	EOSC-hub core services training delivery TSs training events	M3 [DONE]
2PY training	EOSC-hub core services training delivery TSs training events	M12
3PY training	EOSC-hub core services training delivery TSs training events CCs training events	M24

WP11 uses a google sheet for internal management of planned training events.

https://docs.google.com/spreadsheets/d/1dYZk12kJg3oQM7HjMTG_C7lz0WgSbksHGXQNCfPMdH0/edit

This training programme is supposed to be a “live document”. New events/contributions from different TSs, CCs and research communities can feed into this programme during the course of the project and contribute to the creation of a knowledge network.

Preparing for training

When you prepare for any trainings,

Please inform WP11 members about new upcoming training events:

Write to training@mailman.eosc-hub.eu specifying:

The title of the event
The date of the event
The type of the event (e.g.: webinar, f2f, hackathon, workshop, tech talk, etc.);
The organiser and a key contact for the event
The target audience

When needed, get supports for
- Training e-Infrastructure
- Review and feedback on training materials and delivery
- Promotion of the trainings
- Financial supports
Register the upcoming event/materials in the Training Catalogue. (see HowTo: Training Catalogue)

Reporting for training

To facilitate the collection of feedback and statistics, WP11 has prepared the following document templates:

EOSC-hub_Training_Evaluation_Form_v1

This document is used to collect feedback about the training event. It has to be distributed to the participants for example at the beginning of the training session (people may leave before the end of the training, so it would be good to distributed it early).
Participants to training events are kindly invited to fill in the evaluation form before to leave the training room and return it back to the trainers.
Trainers are tasked to collect the evaluation form at the end of the event.

EOSC-hub_Training_Event_Reporting_form

After the event, the trainers are kindly invited to use this template to produce a report about the event. The report will be used to monitor the work plan and produce metrics.
The report has to be sent to: giuseppe.larocca@egi.eu
Care should be taken for data protection issues, e.g., all personal information of participants should be removed if there are not permit from them.

The training feedback forms are MANDATORY for each training event. It will be used for project reports. All the document templates are available at: https://documents.egi.eu/document/3296

Training Attendance record: 1 print out, distribute at the beginning, and collect at the end of the event
Training evaluation form: fill the part marked as [RED], N print out depending on participation, distribute at the beginning and collect before people leave
Training Event Reporting form: summery report after the training event, sent back to Giuseppe (giuseppe.larocca@egi.eu )

After the event, WP11 members and/or organiser also need to populate:

The list of EOSC events, available at: https://wiki.eosc-hub.eu/display/EOSC/Events
The dissemination activities, available at: https://wiki.eosc-hub.eu/display/EOSC/Dissemination+Activities