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(전구) The following checklist can be used to ensure things are ready for the events:

  •  Materials (VMs/containers/slides/guides): completed and reviewed
  •  Advertising message: completed and reviewed
  •  Event webpage: created and online
  •  Event is promoted via right communication channel
  •  Event facilities: arranged
  •  Registration and logistic information: provided
  •  Request for trainees: provided
  •  Involved people: confirmed
  •  (Budget): approved
  •  Feedback forms: ready for distribution 
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(전구)

Tips for how

How to market your events

(눈금) Tip 1: Choose a date that works for your audience: Tuesdays and Thursdays make for good meeting days, avoid holidays and Fridays. Don’t compete with similar events.  Send out save the dates early. Build your schedule/agenda early and communicate it to your audience

(눈금) Tip 2: Write an attractive and convincing message. Consider who are your main targets audience (industry, senior, academic, PhD/PostDoc), write a message that attractive (one-lines, joke, visual), and convincing ("what is in it for me", well know/respected trainers, quotes from participants, 'bring your own data/use cases/work')

(눈금) Tip 3: Promotion time: 3 weeks in advance for webinars -- people get next two-week calendar full. But don’t be too early either -- people will forget. Send Reminder one-week, then 1-day before. For face-to-face events, at least 4 months in advance for small to medium size events.

(눈금) Tip 4: Promote via right communication channels. Ask your joint organisers, your speakers, attendees, partner project or organisations for help with the promotion. Promote at conferences, mailing list; Use flyers, posters, etc. Advertise on social mediaand consistently updates with information about your events including registration page. Using google ad (small cost to put your adv at the top), twitter, LinkIn, etc.

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When coming to the event day, the trainers can consider the following activities

ActivitiesDescriptions
Pre-training activities
  • Check with event facilities, e.g. projector, microphone, remote connection

  • Print the participants attending form (see Report for Training)

  • Print the materials if there are needed

  • Print feedback forms if they are needed (see Report for Training) (it is also possible to use an online tool such as SurveyMonkey. However, experience shows that using a print-out version can guarantee to receive feedback before students leave the room).

Training activities
  • Circulate the participants attending form to collect the list of participants attending the training eventDeliver the training content

  • Take photos of the events for dissemination purposes ((경고) ask permission for faces).

  • Distribute feedback/evaluation forms (and collect them if they are physical copies).

Post-training activities
  • Upload materials to the event webpage.

  • Collect feedback forms if they are not in the electronic forms, or reminder the students to fill an online feedback form

  • Clean up the EGI training e-Infrastructure after planned time if used

  • Report feedback/evaluation to WP11. (see Report for Training)

  • Contact communication team for a newsletter, twitter, with pictures taken from the events.


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(전구) Tips Effective training techniques

Tip1Tip 1: Combine different training styles:

  • Powerpoint presentation

  • Blackboard or whiteboard

  • Video portion

  • Storytelling

Tip2: Engage with audiences, use interactive methods, such as:

  • Quizzes

  • Small group discussion

  • Case studies

  • Active summaries

  • Q&A sessions

  • Question cards

  • Role-playing

  • Demonstrations

  • Participant control: Create a subject menu of what will be covered. Ask participants to review it and pick items they want to know more about. Call on a participant to identify his or her choice. Cover that topic and move on to the next participant.

  • Games

It may take longer time. Some methods, such as participant control, can be less structured. Trainers need to make sure that all necessary information is covered.

Tip3: Hands-on training:

  • Demonstration: are attention-grabbers. Combined with the opportunity for questions and answers, this is powerful, engaging form of training. Give demonstration before letting the learners try.

  • Hand-on exercise:

    • Answer questions

    • Suggest more effective strategies

    • Correct errors

    • Guide toward goals

    • Give support and encouragement

    • Provide knowledgeable feedback

You may need assistants for a large group (>20). Ask local host for volunteers.

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