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(전구) Templates and Tools

Report for Training

  1. WP11 collects feedback and statistics of training delivery. WP11 has prepared the following document templates. 
    • EOSC-hub_Training_Evaluation_Form_v1

      • This document is used to collect feedback about the training event. It has to be distributed to the participants for example at the beginning of the training session (people may leave before the end of the training, so it would be good to distributed it early).

      • Participants to training events are kindly invited to fill in the evaluation form before to leave the training room and return it back to the trainers.

      • Trainers are tasked to collect the evaluation form at the end of the event.

    • EOSC-hub_Training_Event_Reporting_form

      • After the event, the trainers are kindly invited to use this template to produce a report about the event. The report will be used to monitor the work plan and produce metrics.

      • The report has to be sent to: giuseppe.larocca@egi.eu

      • Care should be taken for data protection issues, e.g., all personal information of participants should be removed if there are not permit from them.  

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    The training feedback forms are MANDATORY for each training event. It will be used for project reports. All the document templates are available at: https://documents.egi.eu/document/3296

    1. Training Attendance record: 1 print out, distribute at the beginning, and collect at the end of the event
    2. Training evaluation form: fill the part marked as [RED], N print out depending on participation, distribute at the beginning and collect before people leave
    3. Training Event Reporting form: summery report after the training event, sent back to Giuseppe (giuseppe.larocca@egi.eu )
  2. After the event, WP11 members and/or organiser also need to populate:

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Training is to develop abilities through practice with instruction (or supervision). Training is different from university teaching. Teaching is to provide knowledge, instruction or information. Training is more practical and specific, it focuses on doing. Tone of a trainer should be encouraging and enthusiastic rather that critical/skeptical as a school teacher.

Training events can be in various formats, for example:

  • Webinars;

  • Technical talk;

  • Hand-on classroom style Instructor-led trainings

    • Advanced level including hand-on sessions

    • Popular requested by TS/CC

    • Core services training should consider to co-organise with EOSC-Hub conferences

    • Thematic and CC services should aim at community events (e.g. RI annual meetings).

  • Hackathon, Summer/winter school

  • Private coaching, individual hand-on instructor

Preparation

When preparing for the events, one can consider the following activities:

ActivitiesDescriptions
Develop a training plan
  • Setting training goals

  • Assess end users’ needs

  • Training delivery methods

  • Create a training program

Prepare training materialSee Best Practises for Developing Training Materials
Book training facilities and resources

Including e.g.,

    • The available EGI training e-Infrastructure

    • Remote meeting facilities (check the number of connections)

    • Meeting rooms, arrangement for catering, projectors, etc.

    • Feedback forms or online survey

    • Staffing

    • Request for financial support (if needed)

Create the agenda

For example, using the online training catalogue, and describing:

    • Time

    • Location / connection methods

    • Introduction of the events

    • Trainers’ information/organisation

    • Target audiences

    • Requirements for audience

    • Registration links

Promote the event

  • Prepare advertising message

  • Promote the training through appropriate communication channels, e.g.,

    • TCs/CCs mailing list and their communities

    • EOSC-Hub news, twitter etc. (WP3)

    • OpenAIRE Advance (if the event is relevant for the project)

Get supports

If technical support is needed, please contact: training@mailman.

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(전구) The following checklist can be used to ensure things are ready for the events:

  •  Materials (VMs/containers/slides/guides): completed and reviewed
  •  Advertising message: completed and reviewed
  •  Event webpage: created and online
  •  Event is promoted via right communication channel
  •  Event facilities: arranged
  •  Registration and logistic information: provided
  •  Request for trainees: provided
  •  Involved people: confirmed
  •  (Budget): approved
  •  Feedback forms: ready for distribution 


Delivery